TRAINING FACILITY DESIGN

CHECKLIST FOR PRESENTATIONS, SEMINARS AND MEETINGS

Would you like the entire checklist - if so just email Michele and it will be emailed within 24 hours.

• 17 ways to get more into and out of your Training Seminar
• Tips for managing feedback from your Training Groups
• Anatomy of an 8am start - finalising on-site preparations
• Tips for room setup

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17 WAYS TO GET MORE INTO AND OUT OF YOUR TRAINING SEMINAR
Here is a list of ideas that have been generated from the Creative Training Techniques 17 ways to get more into and out of your training seminar.

1. Remember to design your training for three groups of people:
   - The person who is coming
   - The person who is sending someone
   - The person who is paying
   
   Only when all three have their needs met will you have an outstanding training program.
   
   
2. Arrange your participants if you are using four to six at a table by having them number off around the room. This way you:
   - Eliminate any cliques
   - Provide people with an opportunity to get to know new people.
   
   
3. Make your preparation obvious to everyone prior the program by using:
   - Well designed handouts
   - A good resource manual
   
   
4. Reduce the distance between you and your audience
   
   
5. Remember that every single participant is tuned into one of two radio stations:
   - WII- FM "Whats In It For Me ?
   - MMFI - AM Make me feel more important about myself
   
   
6. You must demonstrate at the outset how participants will get a payoff from your program.
   
   
7. Use quality transparencies. Use colour, no more than six lines per transparency. Use Graphics. Avoid death by Powerpoint !!!! Use Flipcharts - they are very interactive.
   
   
8. Help peole understand early on that it is very good to volunteer. This can be done by rewarding volunteering at the beginning with a small gift, prize etc.
   
   
9. Remember nobody likes an expert. Don't tell people what they can discover for themselves. Also if they discover it for themselves, they will remember it.

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TIPS FOR MANAGING FEEDBACK FROM YOUR TRAINING GROUPS

• When getting feedback from small groups get single points from each group randomly, avoiding repetition.
• Speaker should repeat or paraphrase group points to ensure everyone could hear.
• Encourage networking through constructive competition.
• Have a Best Take Aways Bulleting Board in a common area where attendees can share the best "take-aways" from them from particular sessions. Contributors should identify the session, the idea or information and themselves.
• Award progress prizes and a final prize to the individuals who make the most contributions.
• Give attendees a "Conference Passport" with a "Treasure Hunt" of clues to look for in each session. As they find the clues for each session they get their passport stamped. Prizes are awarded to those who do the most journeying.

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ANATOMY OF AN 8AM START

At last, the preparation is behind you and it is time ofr your training to begin.  What I would like to do now is take a rather simplistic look at what your morning may look like before you deliver any real curiculum.  Sometimes, this is the most difficult time for inexperienced presenters who are finally facing the moment of truth and preparing to go under fire for the first time.  The strange thing about training is that, regardless of a presenters tenure, to some degree, al presenters feel that same moment of truth right before training is set to begin.  The degree of anxiety is often related to a presenter's experience, but it is there just the same.  Most anxiety is often related to a presenters experience, but it is there just the same.  Most anxiety is caused by a feat of the unknown, so lets's look at a typical start to training.  If you do not usually start your training in the .  If you do not usually start your training in the morning, plug in our own times and come along for the ride.  The following is a brief summary of the major headings to:

• Arrive Early to ensure everything is ready
• Arrange who sits where
• Its time for music to create a relaxed atmosphere
• Greeting your trainees
• Lets get ready to rumble
• Time to Break the Ice
• Icebreaker Considerations and Examples
• Large Group Icebreaker
• My Favourite Icebreaker (Old Faithful)
• The Presenters Role in the Icebreaker
• Icebreaker Misconceptions
• Expectation Time
• How to Set Expectations
  Taken from How to Run Seminars and Workshops 2nd Edition by Robert Jolles

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TIPS FOR ROOM SETUP

• Book spaces by area rather than number of people. Allow 4 - 5 square metres per attendee for groups of less than 50, 2 - 3 square metres per peson for groups over 50.
• Light - People stay fresher when exposed to natural light. Where possible have session rooms and refreshment areas with windows.
• Any windows or mirrors should be at the sides or back of the room rather than the front.
• Position visual aids and props at a variety of points around the room; front, back, sides, corners and centre to give speakers lots of prompts.
• Create variety by having speakers radio-miked for larger groups (80 or more) so they can easily move around the room. This enables them to keep contact with the entire audience.
• Get away from the impersonal classroom atmosphere by using "cabaret style" open ended round tables with 5 - 8 people at each table.
• Have at least 3 - 5 minute one small group process per half hour eg Quiz, problem-solving, crossword puzzle, discussion, question development.

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